Jul 032007

From Rob Novak’s blog:

For the seventh Lotus Quickr Template demo, you’ll see QMeeting, an organizational and planning aid for complex meetings. Not the 2-hour staff meeting or the 90-minute group conference call, those are better handled with your Notes Mail and Quickr’s native group calendar, respectively. The meetings that benefit most from QMeeting are those that make you tear your hair out – multiple agenda items, planned breaks, different people responsible for each agenda item, multiple electronic resources (attachments), and a timeline to keep. Examples of such meetings? Shareholder’s meetings. Conference tracks. Corporate retreats. Financial reviews. The big ones!

QMeeting lets you distribute responsibility for agenda items to individuals, or lets you manage agenda items as discrete elements as a proxy for an outsider, or even create them on the fly. Agenda items are the building blocks of complex meetings, and each can have its own “Owner”, resources, rich text, and set of appropriate attachments. So if John is in charge of Finance, let John manage the agenda item for the financial report!

The meeting manager – a person who puts together the meeting agenda – can then easily assemble an electronic meeting agenda that automatically computes time slots, adds breaks and lunches, and even includes online meetings. If someone hasn’t completed their agenda item, it can be added easily. Once the meeting agenda is built, it has direct links to each agenda item, and (this is cool) direct links to each attachment. This document becomes the easy access point for all meeting participants. In practical use, it can be projected and run by a person when the meeting is live in person, and used online when the meeting is managed via teleconference or Sametime. It becomes a nice adjunct to online meetings by storing all meeting “artifacts” in one place.

Go have a look at the QMeeting demo.

  One Response to “Lotus Quickr Demo: QMeeting”

  1. Installed QMeeting. I would like to add an online meeting. None are showing up. How to setup an online meeting to add? Any configuration settings I am missing? Thanks.

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